How do I document the salary rate on a proposal for faculty and staff?
The backup documentation can be printed to a PDF from Banner’s NBAJOBS screen for
that employee.
I am submitting a proposal to a sponsor. If I voluntarily cost share, my proposal
will be reviewed more favorably, so can I reduce include the voluntary cost sharing?
No. According to Uniform Guidance (2 CFR 200.306), a sponsor cannot use cost sharing
as a review criterion if cost sharing is not mandatory.
I am submitting a proposal to a sponsor. If I voluntarily reduce UAF’s F&A, my proposal
will be reviewed more favorably, so can I reduce the F&A?
No. A sponsor cannot use reduced F&A as a review criterion in scoring an application.
If a sponsor has a mandatory F&A rate that is lower than UAF’s federally-negotiated
F&A rate for the activity, then UAF will honor that reduced rate. However, if a sponsor
accepts UAF’s full F&A rate for the activity, then we must budget for the full rate.
Voluntarily reducing the F&A rate in a budget is not allowed except for very extreme
cases when there is a substantial benefit to UAF that outweighs the F&A recovered.
It is very rarely approved.
I have received my award, what do I do now?
If you have received your notice of award directly from the agency in response to
a proposal you submitted, please forward the documents to the OGCA general email:
uaf-ogca@alaska.edu. OGCA will assign your award to a Grant and Contract Analyst (GCA)
who will help you manage your award.
I received my Program Officer's approval, is this enough for me to move forward with
the purchase(s)?
No. Depending on the agency, the program officer's approval may not be enough. A re-budget
may also be required in Banner. An AwaRe form with justification should be sent to
OGCA. If the program officer's approval was received in writing, it can be sent with
the request as backup.
I work in a unit/department and I have never keyed before, where do I start?
It’s only a small amount of money with no overhead, so do I still need a proposal?
Yes, information regarding proposal review and endorsement can be found on the Proposal Submission page.
National Science Foundation (NSF) No Cost Extension (NCE) request process:
NCE requests for NSF need to be entered in Research.gov by PI:
Log into
Go to Awards & Reporting
Go to Notifications & Requests
Click Prepare New
Select No-Cost Extensions
Click Go
Enter NSF ID
Click Prepare New
Fill in the form with the necessary information.
National Science Foundation (NSF) requests that require PI’s entry in the Research.gov/Fastlane
Process:
Log into Research.gov at https://www.research.gov
Go to Awards & Reporting
Go to Notifications & Requests
Click Prepare New
Select ______
Click Go
Enter NSF ID
Click Prepare New
Fill in the form with the necessary information.
Budget Activities
Additional categories of participant support costs other than those described in 2
CFR 200.75
Change in Person‐Months Devoted to the project
Pre‐award costs in Excess of 90 days
Reallocation of Funds Provided for Participant Support Costs
Rearrangement/Reconversion costs in excess of $25,000
Salaries of Administrative or Clerical Staff
Travel Costs for Dependents (UA POLICY DOES NOT ALLOW THIS ‐ SO CANNOT ASK NSF)
No‐Cost Extension
No‐Cost Extension (SYSTEM WILL AUTOMATICALLY DETERMINE WHETHER IT IS A GRANTEE, 1ST or 2ND NSF APPROVED NCE)
Changes in Objectives, Scope, Methodology or Significant Changes
Changes in Objectives or Scope
Significant Changes/Delays or Events of Unusual Interest
Significant Changes in Methods/Procedures
Changes in PI/PD and co‐PI/PD
Long‐term Disengagement of the PI/Project Director (PD) or co‐PI/PD
PI/PD or co‐PI/PD Transfer from one organization to another
Substitute (Change) PI/PD or co‐PI/co‐PD
Withdrawal of PI/PD or co‐PI/PD
Other
Annual and Final Cost Share Notification by Recipient
Conflicts of Interest that cannot be satisfactorily managered, reduced or eliminated
and research that proceeds without the imposition of conditions or restrictions when
a conflict of interest exists
Subawarding, Transferring or Contracting Out part of an NSF Award
Other Request
These are in Fastlane not Research.gov. If you select one of these items, it will
prompt you to go to Fastlane to finish the request there.
What is the F&A Under-recovery Fee (aka the 9% fee/tax, the “Frank Tax”, URF, etc.)?
The F&A Under-recovery Fee is the minimum amount of administrative costs determined
to be applicable for administering a grant or contact. It is based on 9% of MTDC of
the award amount, and is capped at $25,000 maximum over the life of the award. More
information can be found on the Facilities & Administrative Costs page.
What is the requirement, for example number of hours or dollars, for emeritus employee
to qualify to be a PI on a grant?
